This data provides the foundation for your financial statements, but it does not break down transactions by accounting cycle. There are five sets of columns, each set having a column for
debit and credit, for a total of 10 columns. The five column sets
are the trial balance, adjustments, adjusted trial balance, income
statement, and the balance sheet. After a company posts its
day-to-day journal entries, it can begin transferring that
information to the trial balance columns of the 10-column
worksheet. In our detailed accounting cycle, we just finished step 5 preparing adjusting journal entries.

  • The post-closing trial balance has one additional job that the other trial balances do not have.
  • Take a couple of minutes and fill in the income statement and balance sheet columns.
  • IFRS requires that accounts be classified into current and noncurrent categories for both assets and liabilities, but no specific presentation format is required.
  • If you’re using the wrong credit or debit card, it could be costing you serious money.
  • The adjusted balances are summed to become the adjusted trial balance.

One way to find the error is to take the difference between the two totals and divide the difference by two. If you’re doing your accounting by hand, the trial balance is the keystone of your accounting operation. All of your raw financial information flows into it, and useful financial information flows out of it. It offers both on-site installation as well as cloud access, and is a good fit for growing businesses that are looking for accounting software that can grow with them. Closing entries are completed after the adjusted trial balance is completed.

Adjusted trial balance example and explanation

This is due to the total balances in the unadjusted trial balance are usually understated or overstated. The key difference between a trial balance and a balance sheet is one of scope. A balance sheet records not only the closing balances of accounts within a company but also the assets, liabilities, and equity of the company. It is usually released to the public, rather than just being used internally, and requires the signature of an auditor to be regarded as trustworthy. You will not see a similarity between the 10-column worksheet
and the balance sheet, because the 10-column worksheet is
categorizing all accounts by the type of balance they have, debit
or credit. If we go back and look at the trial balance for Printing
Plus, we see that the trial balance shows debits and credits equal
to $34,000.

  • This means revenues exceed expenses, thus giving the company a net income.
  • For more about these and other accounting software options, check out our accounting software reviews.
  • Both ways are useful depending on the site of the company and chart of accounts being used.
  • Concepts Statements give the Financial Accounting Standards
    Board (FASB) a guide to creating accounting principles and consider
    the limitations of financial statement reporting.
  • This meant they would review statements to make sure they aligned with GAAP principles, assumptions, and concepts, among other things.

This means that for this accounting period, there was a total inflow (debit) of $11,670 into the cash account. Pepper’s Inc. totalled up all of the debits and credits from their general ledger account involving cash, and they added up to a $11,670 debit. Preparing an overhead is the sixth step in the accounting cycle.

As you can see by the adjusted trial balance example above, some of the account totals have now been updated. In this example, the adjusted trial balance shows the changes that affected both the rent and depreciation accounts. Note that only active accounts that will appear on the financial statements must to be listed on the trial balance. If an account has a zero balance, there is no need to list it on the trial balance.

Beginning retained earnings carry over from the previous period’s ending retained earnings balance. Since this is the first month of business for Printing Plus, there is no beginning retained earnings balance. Notice the net income of $4,665 from the income statement is carried over to the statement of retained earnings. Dividends are taken away from the sum of beginning retained earnings and net income to get the ending retained earnings balance of $4,565 for January. This ending retained earnings balance is transferred to the balance sheet. The adjusting entries are shown in a separate column, but in aggregate for each account; thus, it may be difficult to discern which specific journal entries impact each account.

The next step is to record information in the adjusted trial
balance columns. Double-entry accounting (or double-entry bookkeeping) tracks where your money comes from and where it’s going. If you’re using the wrong credit or debit card, it could be costing you serious money. Our experts love this top pick, which features a 0% intro APR for 15 months, an insane cash back rate of up to 5%, and all somehow for no annual fee. For instance, we expensed rent for the month, so we needed to reduce the prepaid rent amount.

Ten-Column Worksheets

The adjusted trial balance is what you get when you take all of the adjusting entries from the previous step and apply them to the unadjusted trial balance. It should look exactly like your unadjusted trial balance, save for any deferrals, accruals, missing transactions or tax adjustments you made. Once you’ve double checked that you’ve recorded your debit and credit entries transactions properly and confirmed the account totals are correct, it’s time to make adjusting entries.

This means we must add a credit of
$4,665 to the balance sheet column. Once we add the $4,665 to the
credit side of the balance sheet column, the two columns equal
$30,140. Presentation differences are most noticeable between the two
forms of GAAP in the Balance Sheet.


Reversing entries reverse an adjusting entry made in a prior period at the start of a new period. We do not cover reversing entries in this chapter, but you might approach the subject in future accounting courses. As computerised accounting systems automatically create financial statements, the second use of the adjusted trial balance has gone out of favour. If you’re manually creating financial statements, it’s the source document. The adjusted trial balance is crucial in the latter instance; financial statements cannot be generated without it.

Preparing an Adjusted Trial Balance: A Guide

A trial balance is prepared by a firm on a regular basis, generally at the conclusion of each reporting period. The fundamental goal of a trial balance is to ensure that the entries in a firm’s accounting system are mathematically correct. In a double-entry bookkeeping system, entries are recorded in the debit and credit columns. In the debit column, we enter in the increase in assets (or what you own) and the expenses, while in the credit column, we enter the liabilities (basically, what you owe) and the revenues. Every entry in this system impacts two accounts, and debits must always equal credits.

How does an adjusted trial balance get turned into financial statements?

It allows you to examine all of your business’s financial information in one location, help you prepare financial statements, and immediately discover any accounting errors. There are no special conventions about how trial balances should be prepared, and they may be completed as often as a company needs them. A trial balance is often used as a tool to keep track of a company’s finances throughout the year, whereas a balance sheet is a legal statement of the financial position of a company at the end of a financial year. Total expenses are subtracted from total revenues to get a net
income of $4,665. If total expenses were more than total revenues,
Printing Plus would have a net loss rather than a net income. This
net income figure is used to prepare the statement of retained

Statement of Retained Earnings

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